The property management software market is growing fast, and for good reason. As more property managers look for ways to streamline operations, the demand for reliable solutions is soaring. Experts predict the global market will grow by nearly 9% annually through 2030. The due departure of TOPS Pro from the industry    presents an opportunity for property managers to explore new and innovative solutions that can streamline their operations and enhance efficiency.

Managing a rental property or homeowners’ association isn’t easy. Juggling finances, maintenance, resident communication, and legal requirements can quickly become overwhelming. But the right property management software can change everything—helping you save time, reduce costs, and keep everything running smoothly.

With TOPS Pro gone, finding the perfect replacement is more important than ever, especially if you're looking for an efficient and affordable all-in-one platform.

This blog discusses ManageCasa, a popular and trusted replacement for TOPS Pro. We’ll explore its features, transparent pricing, detailed pros and cons, and overall value, allowing you to choose the best solution to keep your operations running smoothly. I will also help you with the question, “How do you choose the right property management software?”

The Role of Property Management Software

Property management includes accounting, tenant communications, maintenance request tracking, document storage, and occupancy management. An ideal software streamlines these tasks, enhancing efficiency and reducing manual workloads. For instance, repetitive task automation saves time and minimizes errors, improving tenant satisfaction and operational cost savings.

Following are some key features of property management software that every property manager should look for

1.    Accounting Capabilities: Consistent accounting functions are vital. Find software that offers multi-ledger support and automated payment processing. These features ensure accurate financial tracking and compliance with state laws, reducing the risk of financial discrepancies.

2.    Tenant and Owner Communication Portals: Effective communication is the cornerstone of successful property management. Integrated portals facilitate seamless interactions between tenants and property managers, enhancing transparency and tenant satisfaction.

3.    Maintenance Request Tracking and Vendor Collaboration: Efficient maintenance management is crucial. Property management software should enable tenants to submit repair requests through a dedicated portal, allowing prompt responses and streamlined vendor coordination.

4.    Marketing Tools for Listing Vacant Units: To minimize vacancies, the software should offer marketing functionalities to create and distribute property listings across multiple platforms, reaching a broader audience.

5.    Integration with Third-Party Services: The software’s ability to integrate with services like Stripe for payments, QuickBooks for accounting, and TransUnion for tenant screening enhances its versatility and ensures a cohesive management experience.

6.    Scalability for Various Portfolio Sizes: As your property portfolio grows, the software should adapt accordingly, offering features that accommodate from small to large-scale operations without compromising performance.

You now know what to look for in your ideal property management software. However, with the world of property management constantly evolving, you must wonder, “What’s next?” The following section unveils the latest trends and innovative features transforming the industry. These emerging trends in property management software are setting the stage for the industry’s future.

Industry Trends in Property Management Software

The property management software industry is transforming significantly, driven by integrating advanced technologies such as artificial intelligence (AI), automation, and cloud-based solutions. These innovations redefine traditional property management practices, enhance efficiency, and set new industry standards.

Integration of AI and Automation

AI-powered automation has become pivotal in modern property management platforms, streamlining various operational aspects:

• Automated Tenant Screening: AI tools analyze potential tenants’ financial histories, rental records, and social media behavior to assess suitability. This approach expedites the screening process and reduces vacancy rates by up to 15%.
• Predictive Maintenance: AI systems monitor property conditions in real time, predicting maintenance needs before issues escalate. This proactive approach can lead to up to 30% operational cost reductions.
• AI-Powered Financial Reporting: Advanced algorithms process complex financial data, provide property managers with real-time insights and forecasts which enhance decision-making and financial transparency.

Adoption of Cloud-Based Solutions

The shift towards cloud-based platforms offers several advantages:

• Accessibility and Collaboration: Cloud-based systems allow property managers to access information and manage operations from anywhere, facilitating better collaboration among teams and stakeholders.
• Scalability: These solutions can quickly scale to accommodate portfolios of varying sizes, making them suitable for small landlords and large property management firms.

Emergence of Self-Service Portals

Modern tenants expect seamless digital interactions, leading to the rise of self-service portals:

• Enhanced Tenant Experience: Self-service portals help tenants handle tasks such as rent payments, maintenance requests, and lease renewals independently, increasing their satisfaction and retention.
• Operational Efficiency: Property managers can focus on more strategic activities and improve overall productivity by automating routine tenant interactions.

Industry Adoption and Future Outlook

The integration of these technologies is becoming the norm in the property management industry:

• Widespread Implementation: As of recent reports, AI handles approximately 45% of routine property management tasks, including tenant screening and rent collection.
  
  
• Market Growth: The global property management software market is projected to grow significantly, driven by AI and cloud-based solutions adoption.

These emerging trends in property management software are a clear indicator that the industry is moving towards more efficient, user-friendly property management software solutions.

Feeling overwhelmed? We understand it might seem a lot, but don’t lose hope—by the end of this blog, you’ll be well on your way to identifying the perfect property management software for your needs.
In the upcoming sections, we’ll recap what TOPS Pro offers and show how next-gen solutions like ManageCasa compare!

Overview of TOPS Pro

TOPS Pro is a well-established property management software tailored primarily for HOA and community association management. The company has served property managers for decades, focusing on financial management and community organization tools.

Essential Features

• Community Management: Features like violation tracking and architectural request handling make it ideal for HOAs.
• Accounting & Financials: Provides comprehensive bookkeeping, budgeting, and reporting tools.
• Reporting & Dashboards: Customizable reports and analytics.
• Communication Tools: Board and homeowner communication capabilities.

TOPS Pro has a subscription-based pricing model, but pricing details often require direct consultation. The software scales well for small to mid-sized HOAs but may lack flexibility for mixed-use portfolios.

Overview of ManageCasa

ManageCasa is a comprehensive property management solution designed for HOAs and rental properties. It combines financial management, maintenance request tracking, communication tools, and marketing into one place. This platform is one of the most affordable property management software available today.

Essential Features

• Communication: Secure portals for owners, tenants, and managers
• Accounting & Payments: Full accounting suite with automated rent collection and real-time insights
• Marketing & Leasing: Listing syndication, application processing, and tenant screening
• Maintenance & Inspections: Mobile maintenance and work orders tracking
• Integrated Websites: Custom websites with branding and listing management
• Documents & Requests: Centralized storage and sharing tools

Furthermore, ManageCasa offers tiered pricing based on property size and needed features. The platform is highly scalable and suitable for managers in both small and enterprise-level organizations.

Do you still need more affirmation? Check out the consolidated table below comparing the features offered by TOPS Pro—with those provided by ManageCasa. This side-by-side comparison demonstrates how modern property management software is stepping up to deliver unmatched functionality, efficiency, and ease of use.

As property management evolves, professionals need a modern, scalable, and all-in-one platform to manage HOAs and rental properties effortlessly. While legacy systems like TOPS Pro once served HOA managers, the industry has shifted towards more comprehensive, automated, and user-friendly solutions like ManageCasa.

Upgrade to ManageCasa – The Future of Property Management Starts Here

Your property management operations—whether HOA, COA, rental properties, or a mix—deserve modern tools, unified oversight, and reliable support. Our all-in-one platform is developed just to do that.

Here’s how we make the difference!

✅ Say goodbye to multiple software tools: ManageCasa replaces legacy systems like TOPS Pro, integrating advanced accounting, robust automation, marketing tools, and seamless third-party integrations into one intuitive solution.

✅Boost efficiency and reduce complexity: With automated workflows, maintenance tracking, and tenant self-service portals, your team can focus on what truly matters—growing your business and enhancing resident satisfaction.

✅Scalable & Future-Ready: Whether managing a single HOA or a diverse real estate portfolio, we adapt to your needs, giving you the power, flexibility, and support to thrive in an ever-changing market.

It’s time to simplify, automate, and take control of your property management with ManageCasa—the best software for rental property management.