The countdown to July 1, 2025, is on—after which TOPS Pro will no longer provide user support or updates. That means no more patches, security fixes, or troubleshooting assistance. While your community association or rental portfolio might keep chugging along, you risk data inaccuracies and potential security vulnerabilities in an unsupported system.

Fortunately, the property management industry offers plenty of next-generation, fully supported software solutions that are affordable and suitable for growing portfolios. In this blog, we’ll discuss 8 amazing alternatives that can streamline your day-to-day tasks, modernize your operations, and give board members and tenants the all-in-one digital experience they expect— reflecting the future of property management software in the true sense.

Let’s begin!

1. ManageCasa

The Productivity Boost Your Organization Deserves
If you’re seeking a modern, enterprise-class platform that can handle rental property and community association management in a single account, look no further than ManageCasa. Built to scale with your organization’s growth, this platform frees your team from redundant tasks, improves communication with owners and tenants, and unlocks real-time insights that help you make better business decisions. It’s also a user-friendly HOA software for associations that want a streamlined system.

Key Features

• All-in-One Platform: Manage any type of property—rental homes, student housing, self-storage, commercial units—and also manage HOA/COA communities in the same place. No more juggling multiple accounts or software tools.
• Consistent Accounting & Reporting: With multiple books and ledgers, you can enjoy a competent, single source of truth for financial transactions. You can also access real-time data, run custom reports, and eliminate spreadsheets and manual reconciliations.
• Industry-Leading Workflows: ManageCasa’s advanced workflows, including maintenance management, owner contributions, distributions, violation tracking, and even architectural requests, keep your entire operation organized. Automated notifications and integrated task management ensure that no step is overlooked.
• Delightful User Experience: Whether you’re a manager, owner, or tenant, ManageCasa’s intuitive web and mobile interfaces make it easy to stay informed, communicate, and handle tasks on the go.
• Robust Integrations: Partnerships with Stripe, Plaid, TransUnion, and other industry leaders enhance tenant screening, payment processing, and real-time financial data. You can also integrate a professional marketing website to list vacant units or share association documents—ideal for any HOA software with online payment options or software for managing rental communities.
• Support That’s “In It Together”: ManageCasa’s onboarding specialists, success managers, and support team are with you every step—from day one to daily best practices training.
  
  

Why It’s a Good TOPS Pro Alternative

TOPS Pro offers strong basics, but ManageCasa delivers modern automation, better user experiences, and unified rental and association capabilities. As an enterprise-class system built to handle complex portfolio mixes, ManageCasa is the perfect solution to future-proof your operations.

2.   Buildium

Buildium is a cloud-based platform covering leasing, accounting, and communication for associations of all sizes. It provides boards and managers with easy-to-read financial statements, precise task management, and intuitive resident portals.

Why It’s a Good TOPS Pro Alternative

• Well-rounded features spanning accounting, leasing, and community portals.
• Automated rent collection and owner contributions.
• Responsive customer support and ample training materials.

Potential Drawbacks

• Pricing can escalate for larger communities with numerous features.
• Some advanced tools require extra setup time.

3. AppFolio

AppFolio is popular for multifamily, commercial, and community associations, typically those managing at least 50 units. They’ve developed robust AI capabilities—including automatic email drafts and lease renewal reminders.

Why It’s a Good TOPS Pro Alternative

• AI-driven automation for tasks like tenant communication and data analysis.
• Comprehensive portals for owners, tenants, and HOAs.
• Advanced integrations for banking, vendor management, etc.

Potential Drawbacks

• Has a 50-unit minimum requirement.
• Pricing can be high as you scale to many units.

4. DoorLoop

DoorLoop is praised for its unlimited Zoom and phone support, making it a favorite of property managers who need hands-on assistance during setup. It provides an end-to-end platform for leasing, maintenance, and HOA financials.

Why It’s a Good TOPS Pro Alternative

• Best for HOAs who want consistent, real-time help.
• Maintenance requests, tenant/owner portals, and advanced accounting are all in one place.
• The mobile app makes on-the-go management easier.

Potential Drawbacks

• Some HOA-centric tasks (e.g., specialized violation letters or board voting) may be less robust than more condo/association-focused products.
• The price per user can add up if you have multiple staff or board members logging in.

5. Rent Manager

Rent Manager delivers a comprehensive, all-in-one solution for any size or type of portfolio, including HOAs and rental units. One of its standout features is Rent Manager University, which offers multi-format learning (videos, webinars, workshops) for easy, role-based training.

Why It’s a Good TOPS Pro Alternative

• Ideal if your association has new or rotating board members.
• A website builder helps showcase vacant units, publish community events, or share announcements.
• Highly scalable pricing structure.

Potential Drawbacks

• Setup can be time-consuming, given the extensive modules.
• Response times may be slower during peak hours.

6. Condo Control

Condo Control is a precision-targeted condominium (and HOA) management platform emphasizing communication, document storage, and amenity booking. Its robust tools for event management, package tracking, and community forums make it a hit with busy associations.

Why It’s a Good TOPS Pro Alternative

• HOA/Condo-Specific: Pre-built templates for violation notices, discussion boards, and digital voting.
• Security & Access Management: Manage fobs/keys, track visitors, and streamline deliveries.
• Board & Resident Portals: Centralize updates, financial statements, and meeting agendas.

Potential Drawbacks

• Pricing is not publicly listed, so you’ll need a custom quote.
• Smaller single-family communities may not need its heavier condo-focused features.

7. Smartwebs

Smartwebs offers HOA-specific features such as architectural request forms, violation workflows, and direct homeowner communication channels. The platform’s simplicity appeals to boards and property managers who want a mobile-friendly tool for quick community oversight.

Why It’s a Good TOPS Pro Alternative

• Simple workflows for issuing and tracking violations.
• Streamlined digital submission and board approval processes.
• Automated dues, fee tracking, and broadcast messaging.

Potential Drawbacks

• A smaller user base than some mainstream solutions can mean fewer third-party integrations.
• Setup can feel specialized if you use more general property management platforms.

8. QuickBooks (With Association-Focused Bookkeeping)

QuickBooks isn’t an exclusive property management system, but it’s North America's most widely used small-business accounting software. With an HOA/condo bookkeeping or financial management service, QuickBooks can mimic some property management features—especially if you only need robust accounting.

Why It’s a Good TOPS Pro Alternative

• Familiar Platform: Many treasurers, board members, and CPAs already know QuickBooks.
• Integrations: You can link it with other property management, payment, or communication tools.
• Potentially Cost-Effective: If you already subscribe, adding specialized HOA bookkeeping services might be cheaper than adopting an entirely new platform.

Potential Drawbacks

• Missing built-in portals, violation modules, or maintenance tracking typical of dedicated HOA platforms.
• You may still need separate resident communication or amenity reservation tools.

After reviewing the list, you might still feel uncertain—don't fret! In the next section, we've outlined 5 crucial things you need to understand before you take the next step and bid farewell to TOPS Pro.

5 Essential Takeaways: Transitioning Away From TOPS Pro

1. Start Early Before the July 1, 2025, Deadline: Transitioning to a new property management system involves several critical steps, such as data migration, staff training, and configuring specific features tailored to your needs. These processes can span weeks or even months, so it's advisable to begin well before the July 1 deadline to ensure a smooth switch without disrupting your operations.
2. Prioritize Security & Embrace Modernization: Running on outdated software limits your capabilities and exposes your system to security risks. As software support ends, vulnerability patches and updates cease, leaving your data at risk. Modern cloud-based solutions like ManageCasa address these concerns by automatically updating to defend against the latest threats, ensuring that your data is always protected and your system is up-to-date with the latest features.
3. Look for HOA/Condo-Specific Features: Transitioning to a platform that caters specifically to the needs of HOAs and condominiums can significantly enhance your operational efficiency. Features such as violation management, architectural review requests, community portals, and amenity booking systems are designed to streamline your day-to-day tasks, making management smoother and more efficient.
4. Evaluate Your Support Needs Thoroughly: Support is crucial, especially when transitioning to a new system. Ensure your new vendor offers comprehensive training and support options that align with your preferences. Whether it’s a 24/7 phone hotline, live chat support, or an extensive online help center, having access to prompt, reliable support is essential for resolving issues quickly and keeping your operations running smoothly.
5. Think Long-Term for Sustainable Growth: Choosing the right platform is about more than just meeting immediate needs; it's about planning for the future. Opt for a system like ManageCasa that fits your current requirements and scales with your growth. A modern, adaptable system ensures that your software can handle increased demands as your association or rental business expands, helping you remain productive and profitable well into the future.
   
   
   

   Make the Move: Transform Your Property Management with ManageCasa

    

    

    

    

   Your property management operations—whether an HOA, COA, rental properties, or a mix—deserve modern tools, unified oversight, and reliable support. ManageCasa stands out for its ability to handle complex portfolios from a single account. With advanced accounting, robust integrations, excellent workflows, and unwavering support, ManageCasa replaces multiple tools (like TOPS Pro) and consolidates them into one intuitive system.

    

   Discover how ManageCasa frees your team to focus on what truly matters. Schedule a FREE DEMO today! 🚀