Quick answer
PayHOA costs $49 a month billed yearly for up to 25 units, rising to $249 for 401 to 500 units, and its Gable AI add-on is billed separately after three free months. ManageCasa's Base plan is $45 for the same 25 units with Minii AI included. Management companies pay PayHOA $0.55 per unit with a $275 minimum.
PayHOA and ManageCasa land within a few dollars of each other on price at almost every size, so the sticker price rarely decides it. What separates them is how they handle AI, fund accounting, mobile access and portfolios that hold more than one association.
Every PayHOA figure below comes from its pricing page, and every ManageCasa figure from the ManageCasa pricing page, both checked November 2, 2026. Prices are billed yearly.
PayHOA vs ManageCasa at a Glance
PayHOA Pricing in 2026
PayHOA sells one plan with every feature included and prices it by community size. There are no setup fees or long-term contracts, and onboarding and data import are free. Billed yearly, the plan costs:
Gable AI comes switched on with every new account and can be turned off from the subscription page. Monthly billing costs more: PayHOA says yearly billing saves $60 a year on the smallest plan.
PayHOA fees beyond the plan
• Online payments: convenience fees of $2.45 per bank transfer and 3.5% plus $0.50 per card payment.
• Mail: per-letter and per-check fees for anything PayHOA prints and mails.
• Optional services: bookkeeping from $199 a month, 1120-H tax filing from $399, and 1099 filing at $15 each.
• Free: setup, data import, support by chat, email or phone, extra admins and homeowners, and unlimited storage.
ManageCasa Pricing Compared
ManageCasa has three plans. Base covers accounting and reporting, owner and board portals, violations, architectural review and maintenance, with a limited Minii AI allowance. Growth adds budgeting, bank sync, eVoting and a larger AI allowance, and Premium adds a community website, custom branding and unlimited budgeting. Here is how the two compare at the same sizes, billed yearly:
On plan price alone, ManageCasa Base comes in $4 a month under PayHOA at every size checked, with AI included. The trade-off is features: PayHOA includes bank sync and a hosted HOA website in its single plan, while ManageCasa puts bank sync on Growth and the website on Premium, with the website available as a paid add-on on Base and Growth.
Pricing for Management Companies
This is where the two models differ most. PayHOA charges management companies $0.55 per unit a month with a $275 monthly minimum, and Gable AI adds $0.27 per unit. Each community gets its own account, and staff use one login to reach all of them, with search across communities, custom board permissions and branded report packets.
ManageCasa prices by the total units you manage in one account, and it can hold community associations alongside rentals, commercial units and marinas, with accounting, workflows and permissions kept separate for each property type. Portfolios above 500 units get pricing from sales. See the portfolio capabilities page.
Worked example: 500 association units
PayHOA management company plan: 500 x $0.55 = $275 a month, plus 500 x $0.27 = $135 for Gable AI, for $410 a month.
ManageCasa at 500 units: Base $245, Growth $280 or Premium $390 a month, with Minii AI included (usage beyond the plan allowance is billed).
Check both quotes against your real unit count and plan needs; PayHOA's rate is per unit above the minimum, and ManageCasa's price steps by unit tier.
Features Compared
Accounting
PayHOA's plan includes bank connection and syncing, bank reconciliation, a custom chart of accounts, 40+ reports and report packets, plus bill scanning with approval workflows, managed payables and check printing. Its pricing page does not describe how operating and reserve funds are kept apart, so ask about reserves in a demo.
ManageCasa is built on an accounting foundation. Operating funds, reserves and special accounts sit on separate ledgers, association money is kept apart from a management company's own income automatically, and income statements, budget versus actual and delinquency reports come from live data. See the financial capabilities page and our guide to HOA reserve funds.
AI
Gable AI answers questions from documents, finances and homeowner records with sources, drafts letters, budgets, bid comparisons and board decks, and triages requests and answers homeowners around the clock. It is an add-on after three free months.
Minii AI is included in every ManageCasa plan. It answers resident questions from CC&Rs, bylaws and policies, turns messages into maintenance tickets, violations or architectural requests, and captures vendor invoices from a photo or upload. Base includes a limited allowance and Growth and Premium raise it. For more, see our HOA AI software comparison.
Mobile access
PayHOA says homeowners can check balances, pay and turn on autopay from a phone or a computer through its portal. ManageCasa offers native apps for iOS and Android where owners and managers can view balances and pay, file maintenance and architectural requests, report violations, vote in polls and send messages, with access set by role.
Requests, violations and communication
Both cover architectural request approvals, violation tracking and document storage. PayHOA includes unlimited texts, emails and phone calls, message boards, surveys and voting, and a hosted HOA website on every plan. ManageCasa includes in-app messaging and bulk email and postal mail on Base, with message boards and surveys or eVoting from Growth.
Onboarding and support
PayHOA includes free setup, onboarding and data import, with US-based support by chat, email or phone. ManageCasa includes standard onboarding and support on every plan, email, phone and Zoom support from Growth, priority support on Premium, and offers guided onboarding with data import assistance and team training as an add-on.
Reviews
PayHOA holds 4.7 out of 5 from 728 Capterra reviews, and PayHOA says it has 4.7 stars from more than 1,000 reviews across G2 and Capterra. Reviewers praise its support and payment tracking, while some report bank syncing problems and transaction fees. ManageCasa holds 4.0 out of 5 from 29 Capterra reviews, scoring highest on customer support and value for money (4.3 each) and lower on features (3.8). For a deeper look at what PayHOA users say, see our PayHOA reviews breakdown.
Which Should You Choose?
Still comparing more platforms? See our roundup of the best HOA software for management companies, the best HOA accounting software, or the best self-managed HOA software for volunteer boards.
Compare ManageCasa with your own numbers
See how ManageCasa supports HOAs and community associations, price your unit count on the pricing page, or book a free demo with the team at ManageCasa.
Related Guides
• PayHOA Reviews: Features, Pros and Cons
• Best HOA Accounting Software
• Best Self-Managed HOA Software
• Best AI Software for HOA Management
Frequently Asked Questions
How much does PayHOA cost?
PayHOA starts at $49 a month billed yearly for 1 to 25 units and reaches $249 for 401 to 500 units. Gable AI is free for three months, then adds $24.50 or more a month. ManageCasa runs $45 to $245 on Base across the same range, with Minii AI included on every plan.
Does PayHOA have a mobile app?
PayHOA says homeowners can check balances, pay by bank account or card and turn on autopay from a phone or a computer through its portal. If a native app matters to your board, ask PayHOA directly. ManageCasa offers native iOS and Android apps for payments, maintenance and architectural requests, violations, polls and messages.
What fees does PayHOA charge?
PayHOA lists convenience fees for online payments, including $2.45 per bank transfer and 3.5% plus $0.50 per card payment, plus per-letter mailing fees and optional bookkeeping from $199 a month. ManageCasa lets each association absorb ACH and card fees or pass them to homeowners, who see any fee before paying.
What is Gable AI?
Gable AI is PayHOA's AI assistant. It answers questions from documents, finances and homeowner records, drafts letters, budgets and board decks, and triages requests. It is free for three months, then billed by community size, or $0.27 per unit for management companies. ManageCasa includes its Minii AI on every plan.
Is PayHOA or ManageCasa better for management companies?
It depends on what you manage. PayHOA gives each community its own account under one login at $0.55 per unit with a $275 minimum. ManageCasa prices by total units, keeps operating and reserve funds on separate ledgers, includes Minii AI, and runs rentals, commercial units and marinas in the same account.
Sales Leader
Noah Gerboff is a strategic sales leader with deep experience in SaaS, real estate, and lending. He specializes in market-driven insights, sales optimization, and helping organizations scale through data-informed strategies.
