Streamlined Accounting

Accounting for HOAs

ManageCasa tracks all payments, charges, and expenses in real time. Say goodbye to spreadsheets and bookkeeping errors.

Bar chart comparing invoiced versus paid amounts over six months with total income $155,045 (up 63.21%) and total expense $79,000 (down 3.19%).

Designed for Real Communities

ManageCasa’s accounting software is designed specifically for HOAs and COAs—not small businesses or consumer billing.

Track what Matters Most

Funds, reserves, assessments, and operating income are tracked separately and accurately... Giving you clean books, clear controls, and confidence in every report.

Bank Reconciliation

Connect your bank accounts to automatically import transactions. Reconcile faster using ManageCasa’s reconciliation tools—including AI-assisted BankSync—so balances stay accurate without manual spreadsheets.

Real-time Reporting

Monitor income, expenses, balances, and delinquencies as they happen. Dashboards update instantly across properties and funds. No need to wait for month-end closes.

Icons and titles for accounting documents: General Ledger, General Journal, and Cash-Flow Statement.

Chart of Accounts

Start with built-in HOA accounting defaults or tailor your chart of accounts to match your governing documents. Every charge, payment, and expense is automatically categorized in real time.

Fund & Ledger-Based Accounting

Track operating funds, reserves, and special accounts independently. ManageCasa automatically separates association funds from management income using dedicated ledgers, ensuring clean books and audit readiness.

Blank accounting ledger table with columns for Account Type, Account Name, Date, Reference, Description, Debit, Credit, and Balance.

Board-Ready Financial Statements

Generate income statements, balance sheets, cash flow reports, owner statements, and delinquency reports in seconds. Reports are always up to date and ready to print. Easily share with boards, auditors, or accountants.

Financial summary table for Costner Property Management showing total income, cost of goods sold, and gross profit for May 2024, with values and percentages, alongside labeled buttons for Cash Flow, Income Statement, Chart of Accounts, and Owner Statement.

1099 & Compliance Support

Automatically track vendor data to easily prepare 1099 forms. Our system automatically tracks vendor payments, totals, and classifications throughout the year, then compiles this data in a simple spreadsheet.

Download, print, and share your 1099 data with your accountant or landlord.

Document labeled 1099 with an icon of a gear and play button, accompanied by text stating 'Automatically Tracks Vendor Payments'.

Audit Ready

Every transaction, adjustment, and change is logged automatically. Track who did what and when, reverse transactions when needed, and maintain a full audit trail without extra work.

Comparison of two transaction cards showing an $88.10 payment on 02/29/2024, with options to exclude or recategorize, connected by an Undo button.

Automated Payments

Collect HOA Dues and Assessments Online

Issue charges digitally and collect payments through the homeowner portal. No need to rely on checks, lockboxes, or manual posting. Payments are automatically applied to the correct owner, unit, and ledger.

Online payment form for HOA dues showing card details entry, payment methods, and a payment confirmation for user Oliver Stewart with $100 paid via Chase Bank.

Scheduled Charges & Assessments

Set up recurring or one-time charges for dues, assessments, fees, or special items.

Automatic Payment Follow Up

ManageCasa tracks unpaid balances and triggers reminders based on your rules, without manual outreach.

Owner Portal Payments

Homeowners can view balances, statements, and make payments securely online.

Built-In Payment Security

All payments are processed through PCI Level 1–compliant infrastructure with secure data handling end to end.

Tracking Late Fees & Payments

Never lose another hour manually tracking invoices and payments to figure out where to apply late fees. ManageCasa configures late fees and early payment status and balances.

Interface panel titled 'Late Fees' showing settings for grace period days set to 2, late fee type set to percentage, and late fee amount at 3%, with a link to show advanced options.

Autopay

Never miss a payment again with automated charges like dues and assessments.

Form for creating automatic payment with fields for start date, pay by, pay to account, frequency, end condition, and amount set to $200.00.

Seamless Email & Mail Delivery

Invoices are automatically emailed to homeowners. You can also opt to send via USPS direct mail with RealMail.

Email inbox showing four messages about invoices: New Invoice Available (3 mins ago), Invoice Delivered (1 hour ago), Paper Invoice on the Way (2 days ago), and Invoice Ready for Review (1 week ago).

Multiple Payments Accepted

Accept homeowner payments electronically through ACH and credit or debit cards.

Icons and names of multiple payment options including Card, Afterpay, Affirm, and Apple Pay.

Your Processing Fees, Your Rules

Choose whether ACH or card processing fees are absorbed by the association or passed through to homeowners. Homeowners see fees clearly at checkout—no surprises, no manual adjustments.

Payment summary showing $2500 payment amount, $2.50 processing fee, total $2502.50 paid to Little Sunny Hill Estates with transaction details dated 10/13/2023.

Board-Ready Reports

Live Financial Visibility for Boards

ManageCasa gives HOA boards and managers real-time access to accurate, easy-to-understand financial reports. All reports are generated directly from live accounting data, helping associations stay compliant, informed, and audit-ready without relying on spreadsheets.

Quickly download, print, and wow board members.

Dashboard showing financial summary: Total Expense $79,000 with a 3.19% decrease, Total Income $155,045, 7 Past Due Transactions totaling $259, Account Receivables $99.21 with 63.21% increase, Account Payables $132.06 with 63.21% increase, and 3 Payouts totaling $12.

live balances, charges, and payments

Built for HOA boards, managers, and auditors

Property & Owner Reports

Review financial activity at both the property and owner level, including balances, charges, payments, and transaction history. Help boards and managers answer questions and maintain transparency.

Table showing rent payments with names John Smith, Jane Roberto, Emily Carter; amounts $200, $175, $157; balances $235, $157, $252; statuses Paid, Partial, Paid.

Financial Statements

Generate standard financial statements directly from your accounting data, including summaries of income, expenses, and account balances. Reports stay up to date automatically as transactions occur.

Invoice creation interface showing steps: choosing recipients, specifying invoice number and due date, and describing charges with columns for description, auto deposit, repeat, and charge, along with buttons for Create Invoice, Create and Print Invoice, and Cancel.

Export & Share Reports

Export reports to PDF or Excel for easy sharing with board members, accountants, and auditors. Use consistent formats for meetings, compliance, and record keeping.

Icons representing PDF and XLS document files with folded corners.

Budget Tracking & Comparisons

Create budgets and monitor performance by comparing planned amounts against actual activity. This helps boards track spending, identify variances, and stay aligned with approved financial plans throughout the year.

Form section titled General Information with fields for Budget Name dropdown, Company, Property or Association text input filled with Little Sunny Hill Estates, Fiscal Year Start dropdown set to April, and Fiscal Year dropdown set to Apr 2023 - Mar 2024, plus radio buttons for budget amount options.

Delinquency Report

Track outstanding balances with aging and delinquency reports that show unpaid amounts and payment status. These reports support collections, board oversight, and informed financial decisions.

Table of rent invoices showing invoice numbers, invoice dates, due dates, amounts, and all statuses marked as Past Due.

Expense, Vendor & Bill Management

Manage Vendors & HOA Expenses in One Place

ManageCasa helps HOAs track bills, store vendor documents, and pay vendors efficiently. All without disconnected tools or manual bookkeeping. Payables are recorded directly in your HOA accounting system for accuracy and transparency.

Table listing two invoices with details: Invoice 24619 due 10/10/2024 paid $200, and Invoice 25997 due 10/10/2024 past due with $175.50 balance.

Vendor Payments Connected to Your Accounting

Pay vendors directly through ManageCasa using connected bank accounts, while keeping expenses properly categorized and recorded.

Vendor payments via ACH or check
Payments recorded automatically in your ledgers

Payment form with options for Card, Afterpay, Affirm, and Cash App Pay; includes fields for card number, expiration date, CVC, country, and ZIP code, plus a Make Payment button.

Recurring Bills & Expense Tracking

Reduce repetitive data entry by setting up recurring bills and expenses for utilities, services, and ongoing HOA obligations.

Schedule recurring vendor bills
Keep expenses consistent and organized

Payment form for Company Inc. to pay MoanaVentures Inc. $100.00 via Chase Bank with fields for start date, frequency, and end date, showing a $0 processing fee and a Make Payment button.

Integrated 1099 Reporting

ManageCasa automatically tracks vendor payments throughout the year and supports accurate 1099 generation to simplify tax compliance. Easily print and share with your accountant.

Vendor payment tracking
1099-ready reporting

Document labeled 1099 with an overlay icon and text stating automatically tracks vendor payments.

Documents Attached to Transactions

Attach invoices, receipts, and contracts directly to the transaction they belong to. Documents stay tied to the financial record for audits, board review, and fast lookups.

PDFs attached to transactions
Clear audit history
Easy retrieval by property or vendor

User interface panel titled 'Add Attachments' with a drag-and-drop area for files and a teal Save button below.

Management Fees & Internal Charges

Easily Apply Management Fees

Automatically apply and record management fees and internal HOA charges directly within ManageCasa’s accounting system.

Table showing financial entries with columns for Type, Display Name, Users, Amount, Status, and Amount Due; rows list expenses, income, and journal entry with statuses Paid and Past Due.

HOA Accounting Software to Keep your Books Clean