Starting January 1, 2025, nearly every Florida homeowners association (HOA) and condominium association will be subject to updated transparency and digital access requirements under Florida House Bill 1203 (HB1203).
This legislation significantly expands digital recordkeeping mandates and introduces a new legal obligation for associations to create secure online portals or websites where members can access core documents and association information.
This blog outlines what’s changing, how it affects your community, and how ManageCasa helps you comply in 3 easy steps.
Signed into law in 2024, HB1203 builds upon previous Florida statutes, such as Florida Statute §718.111(12)(g) for condos and §720.303(5) for HOAs. Prior to this update, only condominium associations with 150 or more units were required to maintain a website with digital records access. HB1203 removes that threshold and makes digital access the standard, regardless of association size.
Key Provisions of HB1203:
According to the Florida Department of Business and Professional Regulation (DBPR), over 48,500 condominium associations and 35,000 HOAs operate in Florida. With the new law, tens of thousands of these associations must update their technology and workflows to comply.
Now that you understand the significance of the HB1203 law, it’s equally important to recognize why transparency is crucial for these associations. Being transparent ensures compliance with the law and fosters trust and accountability among residents and stakeholders, strengthening the community.
To meet the requirements, associations must publish and maintain digital access to “official records,” which include:
These documents must be updated regularly and made available to all members, not the public, through secure credentials. However, know you have rights if your association denies sharing the information mentioned above. As a unit owner, the governing board must provide access to these records within a reasonable time frame. Failing to do so could lead to more than just a simple inconvenience.
Non-compliance with HB1203 can expose your association to a variety of legal and financial consequences, including:
In brief, non-compliance is not just a technical oversight; it’s a governance risk that can undermine the integrity of your association and its relationships with members and stakeholders. Nonetheless, ensuring compliance doesn’t have to be complicated. Here’s how you can do it in a few clicks with ManageCasa!
Modernizing your HOA or condo’s digital infrastructure might sound daunting, but ManageCasa makes the process seamless and intuitive. Here’s how:
Get started with no obligation. Our platform is tailored for community associations and includes built-in tools to meet HB1203 requirements. You’ll get immediate access to secure file sharing, resident communication tools, and cloud-based records management.
Eliminate paper trails and disjointed systems. With ManageCasa, you can:
This transition helps you comply, saves time, reduces admin work, and creates a more professional experience for owners.
Our platform is developed to help you stay compliant by default. Our secure owner portal satisfies the digital access requirement and automatically maintains a record retention system for at least one year. You’ll meet the law’s letter—and spirit—without manual upkeep.
Studies highlight a shift toward digital-first governance:
By adopting a comprehensive, HOA-specific platform like ManageCasa, you’re not just checking a box for compliance but upgrading your association’s operations.
The clock is ticking with the January 1, 2025, deadline fast approaching. Associations that take action now can avoid the last-minute rush and potential penalties. If your board hasn’t yet addressed HB1203 compliance, now is the perfect time to prioritize it.
ManageCasa supports your journey, from smooth digital onboarding to ongoing success. Here’s how!
ManageCasa’s all-in-one platform is a gift that keeps on giving. When you partner with us, you’re not just ensuring compliance with Florida’s HB1203; you’re gaining access to a comprehensive solution that can transform your HOA or COA. Whether you’re a community association member or manager, our platform simplifies and enhances your operations.
From streamlining long-term budgeting to automating owner communication and tracking compliance, we take the complexity out of managing community associations. With ManageCasa, you’ll stay organized, transparent, and compliant while optimizing your day-to-day activities.
Here’s why ManageCasa is the ideal partner for you:
Take Action Now: Simplify compliance with Florida’s new HOA website law. Get started, schedule a FREE DEMO today!