Switch to Property Management Software That Fits
Not all property management software fits the needs of todays diverse group of landlords, property managers, contractors, service maintenance firms, renovators, investors, owners, and tenants.
Many express frustration with their solutions and many would like to switch to another property management solution.
The fact you’re reading this now suggests you may be at this point now, where you’re hoping for a solution that will make you feel better and work for your connections. It’s all about using a product that everyone in your property/tenant group will enjoy using. Software connects people.
Why do People Switch Software Service Providers
- their customers aren’t happy
- they aren’t happy
- efficiency is poor and their workload is increasing
- mistakes are happening frequently
- software features and compatibility are outdated or redundant
- software forces them to buy features they don’t need
- customer service is poor
- they’re feeling good and ready to move on to a new solution
When we say switch, it’s a good change, and it’s also powering up your business. A new solution that fits your actual property management needs, fitting in with the solutions you already use and will continue to use. Other software isn’t that simple or flexible.
10 Great Benefits of Switching Property Management Software
- less expensive and you get the exact features you need
- simplifies landlord and property manager’s workload
- improved communications with tenants and contractors
- more willingness from tenants, landlords and contractors to agree to use the software
- easier leasing, onboarding, and repair/maintenance requests
- improve oversight of work in progress
- easier to learn and use
- works well with your other software with no redundancy
- improved cash flow and fewer late payments
- relieves you of the limitations and frustration of your current solution
Software that Isn’t Simple Fails Its Purpose
Yes, software has to be simple. So here’s your pep talk to encourage you to re-examine what software you think you need. Knowing what you don’t need and is creating extra work and cost is wise too. If you switch property software, you’ll be doing it for the right reasons.
Perhaps your current software was your first solution, but that doesn’t mean you have to stick with it. Sometimes switching is makes good sense if it solves problems.
Given a booming rental property investment market, property management software is hot, and a lot of these hundreds of services are overhyped and overpriced. Landlords would like to switch, but don’t know what to switch to. This is your first step.
Software That Really Wasn’t Made for You
There’s plenty of expensive, complex, multifeatured property management software available today. It gives you the same feeling as when you try on some new clothes at a clothing store. When it doesn’t fit, you take it off, and go and get something that does fit.
A lot of the popular software you find on Google is designed for large property management companies who have hundreds to thousands of properties. And the maze of features and inputs required are baffling. That’s why you want to switch. It just doesn’t fit.
These massive, proptech software coding solutions are cumbersome, difficult to learn, and expensive and time consuming to use. It’s like using a Jumbo jet to drive to a restaurant. For property managers with limited portfolios, there’s no need to stick with an overboard solution.
If your solution is an outdated one with all sorts of incompatibilities, something that was good back in 2010, then upgrading should be a pleasant experience.
A Simple Software Solution Landlords and Owners Love
So let’s get some clarity. You need a simple, modern SMB property management software solution.
It’s designed with small businesses and landlords with one or two buildings to manage. If that’s you, and you’ve never used property management software, this version is more suited to your management needs. If not, rest assured, you’ll be switching later.
Large vs Small Property Portfolio Solutions
The software you need depends on the number of properties you’re managing plus the amount of work each property and tenant represent. If you have 200 units, a rapid turnover of tenants, constant breakdowns in your buildings and units, and you’re not concerned about close communication and customer service, then software probably isn’t your problem.
Landlords Are Important
Yes, our unappreciated landlords interact directly with tenants to solve real life problems. If you’re a landlord, you’re looking for software that’s easy to use and lets you inform tenants and see their responses. Deep technical analysis isn’t needed nor is tax filing, balance sheets, and revenue outlooks. Here, it’s all about people.
Simple Software Everyone is Willing to Use
To get the exact types of features and services to help you organize your workload, store and retrieve documents, message with tenants and contractors, and organize and record invoices, a small portfolio solution is what you need.
There’s something even more important. Property software always involves getting tenants, landlords, and contractors to participate, otherwise it may not generate the value you want.
A simple property management software makes it easy for any member associated with a property to send their responses. Usually, they don’t want to talk too much, and if the process is easy enough, they’ll agree to use it.
Large software providers don’t talk much about tenants or contractors because they don’t like their complicated software.
What Do I Actually Need Built In?
You probably already have an accounting system, tenant screening, payment system, or tax filing service so adding another full fledged system might be redundant. In most cases, you’re looking for a simple property management system with simple document management, expense reporting, and tenant communication. You don’t want more work.
Systems that do everything online create extra costs. Someone has to pay extra for all those extra infrequently used features.
Very few tenants pay their bills online on a casual basis. The main preference is still post-dated checks and bank account electronic payments with a stipulated date for payment. The pandemic changed all of that. Now online rent payment is becoming the norm.
There are top notch, high quality tenant screening services that do the investigation and verification work and send you a digitized report which you include in your tenant file. That’s the inexpensive way to do it, and it’s advisable.
For tax deductions, you can record and retrieve info to help you stay organized and to brief your accountant, but at tax time, your accountant will want to use their own system. Your accountant has to be sure about claims and statements by law.
I hope you get the idea that big software often tries to be something it’s not. And that can lead to errors and extra work.
Don’t buy into something you don’t need. Switch to a user-friendly solution you understand and control. Limit your problems and rest easy.
Take Another Look at ManageCasa’s online property management solution. Just the features you need help with to save you from the stress of all that paperwork and coordinating tenants and repairs.
Switch to the right solution and enjoy your work more!
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