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Property Management Software

A Modern Property Management Software

A new study of property managers this year shows almost half of property managers see acquiring new owner clients as their top priority for 2022.  A further 42% see attracting and retaining great residents as the second key goal this year (up by 30% since 2019).

The best route to achieving these goals is via a next generation property management software. Cost-savings, maintenance, accounting, tenant communications, and asset management have always been the focus of property management companies and for ManageCasa too.

Get The Right Sized Solution for Your Company

Software review sites often tout their favorites for best property management software, yet given the specific needs of most landlords and property managers today, it’s often inappropriate.

Consider how many people buy vehicles every year. Their choices vary greatly depending on their needs and preferences. The most popular models chosen by 5% to 10% of buyers are actually inappropriate to the other 90% to 95% of buyers.

In 2022, features, scalability, online payment, mobile accessibility, and tenant communications lead the top must haves for managers of property management companies. An all in one platform must have the core features.

6 Key Tasks for Rental Management

From beginner landlords and property management startups to well-established property management firms, we field a wide variety of questions about modern property management.  The questions revolve around these six tasks:

  1. tenant and lease tracking
  2. maintenance management
  3. bookkeeping and accounting
  4. budgeting and financial management
  5. online rent payment
  6. business automation processes

Best Software is Relative to Your Actual Needs

Software designed for the user, to make it easier for staff to get their daily work done is important. For instance, ManageCasa’s accounting features are top tier and help small to mid sized property managers take care of their most demanding task — accurate, error free bookkeeping and property accounting. From online rent payments, to bank reconciliation, ManageCasa is par excellence.

The value in ManageCasa’s improved accounting system shows up in cost and tax reduction, better tax audits, better owner reporting, increased owner confidence, and fewer financial errors.  If financial management is your top concern heading into 2022, then ManageCasa is definitely worth a look.

Big Budget Software isn’t a Good Fit

Big software companies have huge budgets to advertise and convince users to adopt their solution. All too often, inappropriate users get pulled into trying the software and they’re forced to change their business model and business practices to suit that mega corporation.  The truth is that their mega-sized solution is too cumbersome and complicated to use.

ManageCasa distinguishes itself via an easy to understand and user interface. The dashboard is built specifically for property managers, HOA managers and landlords.  It’s simple with automation in all the right places to save your staff time and sweat.

And when you need to grow, it’s infinitely scalable. Being a modern next generation solution, it leverages the full offerings of the cloud to provide more services.  You don’t to settle for less.

The downside of mega property software providers:

  • software is too complex and requires too much training to use
  • service delays and language friction — they source customer service to untrained reps in foreign low wage countries
  • they exhibit a lack of patience with each customer’s unique learning needs
  • they lack patience to help customers migrate their solution and to solve their unique issues
  • extra cost (for features you don’t really use)
  • software designed for the developer’s own business goals, not yours

Software should be designed specifically to serve your SMB property rental or HOA business and solve your pressing problems.

ManageCasa has services and automation you’re wishing for in a modern open source software:

  • online rent payment and owner disbursements
  • tenant portal
  • automated maintenance and repair tickets
  • optimized tenant lease management
  • mobile management

Big property management software companies have typical and persistent problems and users say they don’t enjoy it:

“… Do not care about fair treatment. All they want is Money!

I have been a customer of (company) for 5-6 years. I saw them grow. Today, once they are more stable and more successful as many people gave them their trust and loyalty, and they became a robot… with no Human touch. You want to speak to someone, you need to pay extra. Otherwise, you simply create a ticket, and then you may wait for a reply for several days.”  — from popular review site.


What Makes a Great Property Management Platform?

  1. simplicity and ease of learning
  2. excellent dedicated property management accounting functions
  3. outstanding tenant communications
  4. online rent payment
  5. cloud-based and ready to add money making services

Simplicity is a virtue in property management. To ease the clutter and rework, ManageCasa is designed beautifully.

How to Choose Property Management Software?

We’ve covered how to choose the best property management software, and let’s touch on that briefly here. Key considerations:

  1. is it really serving small to mid sized property management companies?
  2. is it a full fledged, all in one platform?
  3. does it have the features and benefits I need?
  4. how much does it cost? Will costs jump too high at a specific number of doors?
  5. is it installed or is it cloud-based? Data security is critical and only cloud-based platforms offer that security.
  6. does it automate tenant rental payments? Automated payments of all types streamline your cash flow and accounting processes.
  7. does it have automated owner reporting and disbursement built in? Software which automates these tasks makes work a breeze for you
  8. is customer support in India or is it a US-based technical expert with real product expertise? A good rep you can understand is needed.
  9. is there a tenant portal to let tenants help themselves?  Self-help yet they can communicate directly with you while respecting your time.
  10. does the solution include a double-entry, full ledger accounting system? Keeping your client accounts separate and reports very accurate is important.
  11. how much automation does it provide? The more automation, the faster you can grow your business and raise your profit margins.
  12. can you scale up?  Will it create bottlenecks and eat up your profits and time?

Some popular property management software aggressively advertised on the web reflects investors’ ad budgets, not the real value of the software solution to you. Simplicity, relevant services, affordability, ease of learning and use, transparency and knowledgeable customer service are the real deliverables.

Important questions regarding property management software solutions:

Surveys say growth, efficiency, communications and profit are the pressing priorities of top property management companies.


Added Benefits of ManageCasa Property Management Software

  1. Lower Cost  The cloud is a network of computers which share the newest technical computing resources. Legacy systems on the other hand need to be hosted on a local server with an administrator. That’s expensive. Since cloud systems are so vast and provide so many services, it’s comparatively inexpensive in contrast. Savings in price is thousands of dollars in hosting, administration, and programming. Maintenance, upgrades, and more are handled by the cloud hosting company. And if you have a WordPress blog, they have the resources to ensure it’s fast and not easily hacked.
  1. Improved Compatibility and Performance.  The gigantic cloud computing system offers many services and software compatibility benefits whether mobile or desktop. It allows PM systems to leverage an exciting variety of new cloud-based landlord apps or property management apps.
  2. Better Security.  Although having data stored on outside servers may seem risky at first, the big cloud server/hosting firms such as Amazon AWS, Microsoft Azure, IBM, Salesforce, and SAP offer the latest in data encryption, firewall and other security tools. That level of security isn’t available on small local servers. The threat of hacking is always there yet these companies have better software and hardware resources, top-notch data encryption, as well as trained security professionals to better identify hackers in real-time. That means they’re actually more secure.
  1. Infinite Scalability.  In terms of the number of users, computing, and data storage is concerned, the cloud has infinite resources. That means cloud-based property management software can respond instantly to your company’s needs. No bottlenecks, and downtime due to restrictions. No matter how many units and tenants you have in your system, it functions the same. That’s a source of confidence for large and fast-growing property management companies who don’t want downtime and the frustration of hosting on a completely new system.
  2. Easier Staff/ Collaboration.  Your staff, landlords, and contractors are very important. Cloud-based property management software enables easy, secure collaboration with a variety of tools. You can all connect with them anytime, anywhere via any device, and authorized users can access accounts without problems.
  3. Disaster Recovery and Automatic Updates.  ManageCasa is always updated negating the need for manual action from an IT technician. And if your server fails or you’re hacked, your system can be recovered automatically and redeployed much faster.  For a large property management company, this is peace of mind is very important. Downtime can be costly.

Rental Property Software Reviews

ManageCasa is reviewed and compared by a number of Property Management Software Review companies such as Software Advice , Capterra Software ReviewsG2 Software Reviews, and Software Suggest reviews. You can find out more about software companies including Yardi, Appfolio, Buildium, Tenantfile, Cozy, Propertyware, Innago, Entrata, Hemlane, Simplifyem, Tenantfile, and many more.  Most of property management software guides obtain reviews from real software users to compare the best-rated Property Management Software platforms. Catch up on the latest news and industry solutions on our blog.

Learn More about ManageCasa as a startup on Crunchbase and then proceed to learn how to buy ManageCasa Property Management software for your business.

Improve How You Manage Your Rental Properties

Improve everything from your business model, to tenant management and rent collection using ManageCasa. It’s not all software of course. Please do visit our property management blog to learn more about software and to stay updated on where the industry is headed.


* the opinions expressed are those of the author and are not necessarily those of ManageCasa, its partners and affiliates.

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