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Property Management Companies

April 19, 2021

Property Management Service Firms

With rapid growth in rental property market likely in the coming years, landlords are on the hunt for qualified, reliable property management companies.  They’ll be helping with everything from tenant acquisition to leasing to maintenance of their rentals.

Hiring a property management company is a new task and property owners need to pause for a moment and consider the tasks they need accomplished.  Finding the right right property manager for you means enjoying substantially more success for your investments.

Top Reasons You’re Hiring a Property Manager?

  • leverage their expertise and experience
  • improve marketing and acquire new, well-qualified tenants
  • set the right rental price
  • manage your properties more efficiently
  • manage growing number of rental properties
  • meet government tenant guideline
  • leverage property management automation processes
  • improve contractor/vendor management
  • pay for performance to ensure higher profitability

Substantial Value from Professional Managers

These firms continue to grow the value of their services beyond property maintenance tasks.  Improved ROI, better tenant acquisition, reduced operational losses, increased rent collection rates, better cash flow, well-managed evictions,  improved financial management, and more efficient property accounting expertise are just a few benefits of the new generation of digital-based companies.

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Choose a Better Property Manager

There’s more to the best service provider than credentials and experience.  PMs have upgraded their tenant services, marketing, and maintenance administration using property management software.

Our Listing of Firms Near You

Our growing list of property management firms below includes providers in CaliforniaArizona, South Carolina, Nevada, South CarolinaHawaiiFloridaColorado, WashingtonIllinois, and Massachusetts

Find the Right Property Management Company for You

Enjoy our posts on the rental housing market, apartment rental pricesCalifornia housing market predictions, and the best property management apps.

In a hurry, see our list of property management companies now.

What to Look for in a Good Property Management Company

What makes the best property managers worth their weight in rent money? Here’s 10 areas to investigate with some questions you should be asking.

1. Property and Tenant Marketing : As covered in the post on Tenant Advertising, your property management professional may be able to target and lease to high quality tenants that pay on time and respect your rental assets. Ask the prospective manager how they manage tenants from start to finish — including communications, setting the right rent price, handling rent payment delays, and have them verify their tenant retention rates.

Where do they advertise, what rental listing sites do they use, what does their website look like, and do they use the MLS? What is their current vacancy rate? What is their cost per lead? If they’re on top of these things, they may be a competent property manager.

2. Tenant Screening: The task of tenant screening is vital since nightmare tenants can ruin your business and cash flow. Ask them about the top 3 questions they routinely ask tenants which might be: who are your previous two landlords, why did you leave previous rentals, and why is this rental so important to you? Yes, use credit checking and renter background checks, but ask them what they do to mitigate the limitations or errors in these reports.

3. Tenant Onboarding: Greeting tenants, showing the suite, writing leases, getting them amended and signed, informing them of their obligations in the home, helping them get settled, and arranging rent payments.  Yes, respecting and educating tenants takes time and is important.

4. Tenant Communications and Relations: Check the quality and frequency of their communications with tenants. Ask them to elaborate on tenant retention strategy.  Read their reports and ask about specific tenants to verify that they really do keep in touch and ensure concerns and requests are handled effectively. If they have tenant software, you may be able to verify by seeing those records. Ask to speak to at least 3 of their tenants from different homes or buildings. Do you believe they will be good for your tenants? Do they speak respectfully and professionally? Are they friendly?

5. Are they Tech Savvy? Property management and landlording are undergoing big changes due to digital technology tools such as landlord apps, property management apps, accounting functions, and online services.

More property owners, landlords, and managers are utilizing software. Find out how they handle maintenance tickets from tenants.  Are the software apps simple enough that owners, tenants and contractors feel comfortable using them? Check the software platform they use and the reports they prepare. Are you comfortable with them or are you confused and confused by the detail?

6. Property Inspections, Maintenance and Repairs: Do they know their housing and mechanical systems? Ask them to describe their property maintenance and repair program. Does it all sound too good to be true? Check their maintenance schedules and assess what was done. Ask them about specific high-risk equipment issues and how they prevent problems.  Ask to view their properties managed and check out the quality of the work. Ask to see what was done, fixed, or replaced and why.

7. Rent Collection and Late Payments: How do they accept rent from tenants: checks, etransfer, bank transfer, PayPal, or other electronic payment processors? Review payment records and note how late the overdue payments were. Ask them how they handled specific cases of rent default. If they’re managing a budget and large funds, are they bondable?

8. Contractor Management: Contractors can steal your money, produce shoddy repairs, not maintain the property, and create disasters. Ask about who the most reliable professional contractors are which they use and why they chose them. Ask about contractor problems, ask for names and company names, and how the problem was resolved, or if it actually ever was resolved. Investigate these contractors on your own to gauge whether you feel comfortable with their professionalism and prices.

9. Property Management Fees: What are their yearly fees and what risks are there for you if something goes wrong? How do they structure their fees?  Do they charge by the property? Will they take responsibility for late payers or a default? How much will they charge if you add 3 to 10 more properties?

  • Do they have property manager insurance and have made a claim? Do they provide detailed owner reports and income reports?
  • Do they break their property management fee down into type of property and a percentage of rent? It is usually 4 to 12% of monthly rent but could be up to 20% for small portfolios. You might want to build in a performance penalty/bonus to test whether they’re confident of their skills. Ask them if their fees are billed or deducted directly from owner accounts.
  • Do they need a reserve fund or maintenance fees up front? Do they notify you beforehand on maintenance/repair work of more than $500. How do they protect you from contractor fraud? Do they have their own contractor crew and how do they charge for that service?
  • Do they charge a fee for serving notices, dealing with attorneys, court appearances, evictions, etc.
  • How much is their leasing fee? 30% to 100% of first month’s rent is normal, however can they guarantee quality tenant results? Will they agree to a penalty if they bring in a tenant that leaves within 12 or 24 months? If you find a good tenant on your own, do you still pay the leasing fee?
  • What is the term of your agreement and how can it be terminated? What are the fees if you cancel early?

There are plenty of fees they could charge you so it’s best to know beforehand how much that could all add up to, before you sign a property management contract.

10. Property Management Experience: What properties have they managed: houses, condos, large apartment buildings? How long have they been in business? What are the qualifications and experience of their current staff and contractors? Visit some of the properties they currently manage. Ask them questions about some of the issues you find, and compliment them on positives.

Who are their full staff?  What experience and qualifications do they possess?

How to Decide on your Next Service Provider

There you have 10 areas of concern to drill down on. Some would call this common sense, but there’s enough complexity here that you could be on the hook for some substantial financial losses. Ask yourself what is the worst that could happen.

In the final analysis, you need to assess accurately what they are worth in dollars and whether they will take care of the property and your tenants. They should be able to present you with a quantifiable report on their success and but not something that looks like a press release or brief summary of accounts.

Add up all the fees that would apply to your current and projected future tenants over 5 years. How much will you need to raise rent to cover these fees to protect your property investment ROI? Will your ROI grow?

Reliable, Trustworthy Property Managers

Reliable, trustworthy property management companies will be as transparent as they can be with you. During interviews, the usual strategy of ensuring they are meticulously honest and forthright is good.

And business references are also okay but keep in mind that everyone has a few prepared/coached references who will speak well of them. That won’t really help you. Instead, through conversations and inquiries, and lots of questions, you’ll learn more about why former property owners did or didn’t work out.

Problems with accurate financial reporting, high expenses, persistent tenant problems and tenant turnover, staff turnover, and inability to adopt new technology are perhaps some of the top red flags.

If they had property owner clients that didn’t work out, it might only suggest they took on the wrong clients out of financial pressures. So are they doing that with you?  Their philosophy of customer first is critical because your tenants are your financial lifeblood. A little extra charge isn’t important if your big picture is taken care of.

Property Management Firm Listings

In need of a property management firm near you? Get your sourcing started with:

California Property Management Companies

Arizona Property Management companies

South Carolina Property Management Firms

Hawaii property Management Services

Florida Property Management Companies

Colorado Property Management Services

Illinois Property Management Companies

Boston property Management Companies

Washington Property Management Companies

Pennsylvania Property Management Companies

Property management in Australia


Best Property Management Tips

See also:  Property Management Software for Landlords  | How to Hire a Property Maintenance CompanyHousing Market | Today’s News |  Choosing Property Management Company | Do I Need a Property Manager? | Find Property Management Services Firm | Virtual Leasing | Property Management Apps | Property MaintenanceProperty Maintenance ChecklistMoving CompaniesRental Property Software | Property Management Industry News |  Property Management Software Review HOA Management Software

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