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Property Management Automation – 7 Top Benefits

The Power of Automation in Property Management Software

Our work routines are a wonderful thing.  They give us stability, balance, and we get tasks done and serve customers well.

While you enjoy your daily work, there is a point where slugging it out manually becomes ineffective. The work becomes too much, without appreciation, and staff become exhausted. Then there’s the BIG errors that rock the business.

Business has changed, yet it is also providing the tools to solve our overwork issues. Time is money, therefore automation with its processes is making a big impact on profitability.  That’s why property management software that provides automation is such a popular topic.

Let’s explore the specific benefits of property management automation.

Time to Accomplish

Not having the time to devote to marketing, tenant relations, and adding new digital services is a problem that gradually hurts your business. Tomorrow arrives, and when we don’t have time and our services are the least modern in the region, it hurts business.

Yes, you’re getting valuable work accomplished, keeping landlords and tenants happy, however expectations have changed. Now in 2022, everyone’s time pressured. Your staff is the perfect example of the problem of manual work processes. Try as they may, errors happen, delays stop their work flow, and some repetitive tasks are simply too difficult as your portfolio grows, as it must.

Modern tenants expect more digital services and automation. They love the word automation — because it relaxes them.


Property Management Automation  — who doesn’t love the phrase “No work required?” 


Automating your daily accounting, communications, marketing, and financial tasks and customer interaction may be the most important change you’ll make to grow your business. The time savings across a property management firm via automation will make a big impact on your profit loss statement.

Multitasking Doesn’t Work

Let Automation do the Multitasking

Research shows that multitasking doesn’t work.  It’s unproductive and does negatively affect staff health.  There are work tasks, including administration which are too tedious in a fast-paced environment. Staff are expected to be plastic and infinitely resilient, but they simply aren’t.

Enter SaaS automation platforms and this issue is increasingly solved.  Property managers can progressively automate tasks, removing the work that causes bottlenecks.

No need for overthink really. The software performs the work, and the system is designed to let you automate it.


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What is Property Management Software Automation?

Definition: Automation refers to the flow of data, which is processed and recorded into separate accounts and documents. From the chart of accounts to invoices and leases, to tax documents, the data is correctly recorded, so your staff don’t have to keep entering data manually. The forms you need to use are pre-filled and ready to use.

Where is automation most valuable?  Reducing data entry and rework by staff is the most obvious.  However, automation serves bigger objectives in that it optimizes rent collection, improves cash flow, impresses investors/owners, improves the tenant experience and rent price, synchronizes maintenance, increases confidence, and it will improve your business intelligence.

One feature is lease-based based accounting. Here, accounting calculations are driven by what’s stipulated in the lease. For instance, utility bill costs or repair costs could be split automatically among tenants in a building according to their payment agreement. Whatever rules you set determines who pays what and when. And invoices get sent on time.

Top Benefits of Automation

1.   Rent Collection: automating online rental payments for tenants reduces issues and errors in transactions, encourages rent payment on time, and provides real time payment alerts. The whole process is done invisibly for you so it’s like the task disappears.

2.  Maintenance Requests: tenant generated messaging and auto response 24 x 7.

3.  Simplified Accounting: bookkeeping entries and accounting entries automatically executed without your manual input means you can concentrate on verification (better than spreadsheets)

4.  Consistency: tenants and contractors learn the system and follow the computerized process for greater synchronization and communication to avoid service delays and complaints.

5.  Property Inspections: Conduct inspections via templates via tablet device, automatically saving them and generating reports. Mobile inspections can save a lot of time if you conduct 20 or more inspections per month.

6.  Reduced Paperwork: reduce paper waste and handwritten entries which tire your hand and arm, and to decrease errors and lost paperwork.

7.  Automating Performance Reports: Collecting, collating and interpreting data for reports is a horrible task. The best software accurately and quickly does this and gives you real time views of your business. Landlords (HOA board members, treasurers too) and staff will appreciate not having to make so many phone calls since the data is readily available in reports in real time.

“I’ve Already Tried Rental Property Software”

If you enjoy your old, familiar system, that’s wonderful.  Yet, you’ll find automating with ManageCasa exhilarating and productive.

Streamlining is such an important benefit, it’s advisable to speak with our product specialists.  Get up to date on the full value of our system.  Property management software has always been a bargain, but being able to build your business on this impressive digital automated platform is the best value possible.

Book a demo and see the features that will streamline your business and free up your time.

Property software fails when it’s too complicated and discourages use. If tenant communications and management is your key problem then try a solution that focuses on communications. Master that first, then move on to integrate accounting, rental payment, or maintenance contractor management.

Try out ManageCasa and discover the automation services your company needs.


Property Management Tips

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