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Community Association Software

February 20, 2024

Best Software for Managing Community Associations

The brisk growth in housing construction over the last two years is spawning the development of new neighborhoods.  These neighborhoods need amenities, parks, services and managers.

And existing neighborhoods are suffering reduced local government services due to funding reductions. All these neighborhoods are expected to manage themselves. And that poses the question of how they will manage what is a complex business with cost, staffing, and legal challenges they’ll need to tackle.

To manage associations today, management teams will require more advanced software technology solutions such as ManageCasa’s association management platform. Managers rely on it to keep to budgets, optimize services, and make communities successful.

Compliance Rules, Budgets and Expectations

Homeowners and residents have higher expectations of their communities and generally seek a higher quality of life within them.

Given the pre-eminence of digital devices and software being used by everyone, it comes as no surprise that software as a service applications have been designed to create efficiencies and tools to empower community association managers and staff  in every aspect of their daily work.

The bar for association software has been raised, and old legacy or off-the-shelf software is actually creating liabilities and lowering service quality.  New solutions with extended features deliver the benefits managers must have. See more on what our software provides to you.

Beyond the Basics to True Empowerment

Some software such as ManageCasa™, go beyond basic association software with full-fledged property management features to allow property management companies to pursue association management projects. The features are awesome and pricing is affordable, and an all-in-one management dashboard makes learning and work easy.

For serious, experienced association management companies, this next generation of association management tools is a must-have. In fact, association boards will demand it.

See more on selecting community association software and more benefits of using association management software.

CAI & Foundation for Community Association Research Report

According to CAIonline and the Foundation for Community Association Research, a quarter of the US population lives in a community association.

In 2023, there were 365,000 communities encompassing 28.2 million housing units and 75.5 million residents.  California has one-seventh of US community associations (about 50,000). Associations employ over 100,000 individuals, and have 2.4 million board/committee members (CAI).

Community managers collect almost $100 billion in assessments, fees, and other revenues. While that may seem high, it’s only tapping into the full value of services associations deliver and could deliver with the right business tools.

Community Management Tasks

A community association’s software is the foundation for every aspect of community management from maintenance, to board meeting support, accounting and financial tools, to resident communications and dues and fine payment collection.

Communications with your board and its members, document management, grounds maintenance, invoicing/ticketing, accounting, and fee collections likely are the most frequent tasks your software helps you perform.

It’s difficult to imagine operating an association efficiently without a system that is easy to learn, use, is reliable, offers accurate accounting, and gives you all the other functionality you must have.

HOA and community management is all about automation and efficiency and large association management teams like complete and scalable solutions with professional-grade accounting and financial utility.

What is Community Association Software?

Community association software is a system designed to help execute all tasks defined by the community association board related to apartment, condo, houses, student housing, common areas of developments. The community software’s overarching purpose is to help community housing associations meet their goals of property value preservation, community quality of life, and compliance to board produced regulations.

Key Value Point: The software automates community business processes, better serves the community, and opens up new service capabilities for more revenues.

Who Benefits from Community Association Management Software?

Community Managers: get integrated tools to help with member communication, accounting tasks, work orders, and compliance verification

Board Members: create transparency and get control of documents and maintenance histories.

Community Members: reach, notify, and engage with HOA board members and property managers, pay dues, and communicate with community members. You can update your contact info and profile and stay up on meeting dates and times.

Property Managers: handle association communications, events and assets just like they were normal property management activities, only you have specialized association management tools to be professional.

13 Key Management Tasks via Your Software

  1. association dues and fee collection – payment services
  2. making bill payments
  3. accounting and finance – track all received and expected revenue
  4. monthly expense reporting
  5. balance sheet reports
  6. annual budget, accounting and tax reports
  7. recording and managing repair, and maintenance tickets
  8. real-time financial reporting and management and analytics – collect data and analyze metrics related to revenues, event attendance, new members acquired
  9. event calendar and management
  10. providing a member portal to allow online access to resident documents, membership info, and payment portal
  11. user-friendly portal to build member engagement and deliver helpful, responsive communication channel between tenant and board members
  12. track and resolve property/tenant violations
  13. manage your association’s website

Get Them All Done Professionally with ManageCasa

If your community association is headed for growth, then ManageCasa™ will let you scale infinitely and easily.  And ManageCasa™ can claim what other software can’t — it’s a full platform for property management and association management together.  It’s easy to learn and use.

With ManageCasa, association managers and board members get fast, real-time information in a helpful, easy-to-understand format, to solve the specific issues you need to resolve. See more on our happy clients.

Learn more about how our clients use the community association management software features in ManageCasa.

Call our sales team at 415 800 1245 to schedule a time to chat about your unique needs.



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